Notarising Spanish documents in the United Kingdom is a common requirement for various legal, business, and personal matters. Whether you are dealing with property transactions, international trade agreements, or immigration, it’s crucial to understand the legal requirements involved in this process. This article aims to shed light on the essential steps and criteria for notarising Spanish documents in the UK.

1. Choosing a UK Notary Public
   The first step in notarising Spanish documents in the UK is to find a qualified UK Notary Public. UK Notaries are regulated by the Faculty Office of the Archbishop of Canterbury, and they specialise in authenticating documents for use abroad. It is essential to select a Notary who has experience with Spanish documents and is aware of the specific legal requirements for this type of notarisation.
2. Document Review
   Once you’ve chosen a UK Notary, you’ll need to provide them with the Spanish documents that require notarisation. The Notary will review these documents to ensure they meet the legal requirements for notarisation. This may include verifying the authenticity of the documents and confirming that they comply with Spanish law.
3. Verification of Signatures and Identities
   A critical role of the Notary is to verify the signatures on the documents and confirm the identities of the parties involved. This is crucial for ensuring that the individuals signing the documents are who they claim to be and that they have the authority to sign on behalf of any organisations mentioned.
4. Administering Oaths and Affirmations
   In some cases, the Notary may administer oaths and affirmations to individuals signing the documents. This process legally binds the individuals to provide truthful statements in the documents, which is vital for the integrity of the notarised documents.
5. Certification and Authentication
   After the document review and verification process, the UK Notary will attach their seal and signature to the documents. This certification confirms the authenticity and legality of the documents for use abroad, including in Spain.
6. Legalisation and Apostille
   Depending on the purpose of the documents and the requirements of Spanish authorities, you may need to obtain an Apostille certificate. An Apostille is a standardised certificate that verifies the authenticity of a document and is typically recognised internationally. The UK government’s Legalisation Office can issue an Apostille for notarised documents, making them acceptable in Spain without the need for further legalisation.
7. Spanish Translation
   In some cases, Spanish authorities may require documents to be translated into Spanish. It’s essential to check with the relevant authorities or legal experts in Spain to determine whether translation is necessary.
8. Expert Advice
   Notarising Spanish documents in the UK can be a complex process, and it’s advisable to seek expert advice and legal counsel, especially if the documents pertain to significant transactions or legal matters. Spanish legal experts or solicitors can provide guidance on the specific requirements for your case.

Notarising Spanish documents in the UK involves several crucial steps, from choosing the right UK Notary Public to ensuring the documents meet legal requirements and are properly authenticated. Understanding the process and following the legal requirements is vital for the success of your international legal, business, or personal matters involving Spanish documents. Consulting with legal experts can provide further clarity and ensure a smooth notarisation process

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Yes, a UK Notary Public is a qualified legal professional who holds a separate and distinct qualification from that of a solicitor or barrister. Notaries Public are appointed by the Archbishop of Canterbury’s Faculty Office in England and are regulated by the Master of the Faculties.

To become a Notary Public in the UK, a person must undertake a specialized course of study, pass an examination, and have relevant legal qualifications and experience. Notaries Public must also adhere to strict standards of professional conduct and ethics, and are subject to regular training and continuing professional development requirements.

As a qualified legal professional, a UK Notary Public has the authority to perform various legal functions, such as verifying and certifying documents and signatures, administering oaths and affirmations, and providing official authentication of documents for use abroad. They play a crucial role in facilitating international business and legal transactions, and can provide valuable assistance to individuals and organizations in ensuring that their legal documents and transactions are valid and legally recognized.

For further information about how to qualify as a UK Notary Public, please contact the education secretary at The Notaries Society.

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A London Notary Public is a qualified legal professional who is authorized to perform certain legal functions, such as verifying and certifying documents and signatures, and providing official authentication of documents for use abroad. They play a crucial role in facilitating international business and legal transactions.

In England and Wales, Notaries Public are regulated by the Faculty Office of the Archbishop of Canterbury, and they are appointed by the Court of Faculties. To become a Notary Public, a person must undergo specialized training, pass an examination, and satisfy other requirements such as having relevant legal qualifications and experience.

London is a major centre for international business and commerce, and so there is a high demand for Notaries Public in the city. London Notaries Public are able to provide a range of services to individuals, businesses, and other organizations, including notarizing documents, certifying copies of documents, witnessing signatures, and administering oaths and affirmations.

For further details about how we might be able to assist, please do get in touch.

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Always get a quote

The first one is to get a quote in advance. If you provide a copy of the documents and you provide the information that you need, then the notary should be able to provide you with a fixed fee quote in advance of meeting with you that allow you to shop around and work out whether you’re happy to pay that amount.

Let the Internet help you

Secondly, the rest of the comparison sites out there, there’s an excellent one called findmynotary.co.uk. That will allow you to search on a geographical basis and then there are fee details that. There are even fee comparisons that will allow you to determine whether the no for your speaking to is the one that has the price that is most appropriate for you. I should add on this though, the price isn’t, the only thing that matters often for most of my clients is whether the matter can be dealt with quickly, efficiently and professionally. And sometimes that’s worth paying a little bit more for.

Fancy saving 20% on the Notary Fees?

But then once you’ve given being given the quote, the other things you need to kind of think about are there any additional fees? So for example, a big one will be is that notary registered for VAT or that. And what that really means is are you going to have to pay another 20% now if you’re a business shopping around for a notary, you’re probably not going to care about that cause the chances are you’re going to be registered for that as well. And so you’re going to be able to recover the amount. But if you’re a person who’s not registered for that and that 20% is significant. So again, not all notary, if I’ve registered for that. So think about whether you can find one. You can create a 20% saving for you by not charging tax on the fees that you have to pay.

More Fees you say!

The third area is thinking about whether there are any additional fees around Legalisation, particularly embassy fees or having to go to the foreign and Commonwealth office. Again, if you want to save on fees, this aspect of those things that you can probably do yourself. And if you want to watch some of our video guides, we even show you how to do that. But the key is often that’ll involve more time from you. So again, sometimes it’s worth spending the money to know that people, notary practices in London like mine who deal with these embassies and Foreign and Commonwealth Office on a day to day basis, we’ll be able to deal with things efficiently and accurately. So ultimately your documents get accepted when they go to the country they’re going to.

So those are a few tips on how to go and get quotes and fees that are the best and appropriate for what you want. And thanks again for watching. And as always, if you have any questions, anything you’d like us to cover, please do get in touch and we’ll try and deal with it on a video. Thanks again.

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In this video, Matthew explains why he is committed to demystifying the Notary profession to ensure clients are provided with a new opportunity to get documents Notarised quickly, easily and with the confidence of understanding the process and the fixed fee a Notary is going to charge. Matthew is keen to drive the whole profession towards greater levels of transparency and openness and has created a number of Notary secrets videos to assist people to be able to buy services with greater levels of trust and confidence. We offer free fixed fee quotes for anyone on request.

Matthew also takes this opportunity to thank the thousands of people who have trusted us with getting the job done quickly and without fuss and Matthew remains keen to help as many people as he can. If you have any requirements for Notary services in London then please contact us on matthew@mdpryke-notary.com

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Watch this video to find out how to save on Notary fees. In our latest free Notary Secrets video we provide tips and advice on getting the Notary services for the fee you are happy to pay.
Our advice focussed on:

1. Seeking Notary Quotes in advance.
2. Making 20% savings by finding a London Notary who is not registered for VAT.
3. Getting details of the legalisation steps required.

We hope you enjoy the video and find this useful and if you have any questions or would like us to cover any other aspects of Notarisation and Legalisation services, then please get in touch matthew@mdpryke-notary.com

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There are 4 requirements imposed by the Chinese Embassy which must be followed very carefully, these include:

1. The Notarised document must be bound with legal tape (often ribbon) and the ends sealed with an embossed Notary stamp. This applies even if the bundles have been bound with a brass rivet.
2. A copy of the passport of any signatory must be presented at the Chinese Embassy.
3. If the signatory is signing on behalf of a body corporate, evidence of his or her capacity to sign must be supplied, usually via a Notarised list of directors taken from Companies House,
4. A letter from the signatory authorising the Notary or Legalisation Agent to proceed on the clients behalf.

Our Notary offices are conveniently located in close proximity to the Chinese Embassy and we have years of experience of successfully liaising with the Embassy on behalf of our client’s to secure Notarised and Legalised documents for use in China. If you would like any further information then please get in touch.

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The legalisation fee to obtain an Apostille Certificate is £75 per document and documents will be processed by the Legalisation Office in Pall Mall within 24 hours if lodged with the FCO before 14:00.

If Notary clients ever need to visit The High Commission for St Kitts and Nevis, it is located at:

2nd Floor
10 Kensington Court
London
W8 5DL

Tel. 020 7937 9522
Fax 020 7937 5514

For Further details about legalisation or our notary services please review our Notary Public guides or get in touch at matthew@mdpryke-notary.com or 0207 355 6000.

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The legalisation fee is £69 for each document and documents will be processed within 24 hours if lodged with the FCO before 2pm.

The FCO has two legalisation offices. The public legalisation office is situated in Milton Keynes, roughly 55 miles north of London. The FCO will usually charge £30 per Apostille certificate. Documents will usually need to be signed before a London Notary Public and then notarised in advance of being presented to the FCO. The FCO has another office located near St James’s Park, in London. This FCO office is only open to Notary Publics and a few other businesses for the premium legislation service only. The FCO will charge £75 per Apostille. Members of the public cannot use this service, however notaries can lodge documents on behalf of a client who wishes to utilise the premium legalisation service.

If Notary clients ever need to deal with The Spanish Consulate, it is located at:

20 Draycott Place
London
SW3 2RZ

Tel. 020 7589 8989
Fax 020 7581 7888

For further information and notarisation services for Spain, or any other country, please contact M D Pryke Notary Public via the usual channels.

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Affiant – The person signing an Affidavit.

Affidavit – A written statement of evidence which is signed before a person authorised to administer affidavits such as a Notary Public.

Affix – Attaching or impressing the Notary Seal to a document.

Authenticate – Most commonly, authentications are requested for documents that are bound for a foreign country. A document is authenticated by attaching an Apostille or certificate of authority to it.

Apostille, Apostillized, Apostille Certificate – The legalization certificate, or certificate of authority, issued by the Legalisation Department of the Foreign and Commonwealth Office.

Certify – To authenticate or attest a document as being true or represented.

Commission for Oaths – A Notary Public or other professional authorized to administer an oath to a person making an affidavit. For further information please visit.

Deed Poll – A Deed Poll is a form of legal contract which only concerns one person and is signed by that person in presence of a witness. A Deed Poll is a name to legally changes the name of the person who signs it.

Identification document – The evidence used to confirm identity. This will usually be a current passport and a bank statement or utility bill to confirm your residential address.

Notarisation – The process of a Notary Public adding a Notary Stamp and Notary Seal to a document.  

Notary Legalisation – The process by which the signature and seal of the notary are authenticated by the Foreign Office and/or the Embassy or Consulate of the country in which the document is to be used. This process varies depending on the country.

Notary Public, Public Notary or Notary – The role of a Notary Public is to verify, corroborate, prepare and certify legal documents for global use.

Notary Seal – The imprint or embossed impression of a Notary Public’s stamp.

Notarisation – This is the term used to describe how a Notary Public witnesses and certifies the execution of the document or confirms a legal principle or fact. Often notarisation requires the Notary Public to draft of a specific and suitable notarial certificate.

Notarial Act – An official act that a Notary Public is authorized to perform by statute. Can be in Public or Private form and is also sometimes referred to as a Notarial Deed.

Notarial translation – A Notary will affirm the translation is a true representation of the original document.

Power of Attorney – A document giving a person authority to act for another person in specified or all legal or financial matters.

Signatory – A person who has signed an agreement or contract.

Statutory Declarations – A prescribed declaration, made under statutory authority, which may in certain cases be substituted for a statement on oath before a Notary Public.

Witness – To observe the signature or execution of a document in order to authenticate it.

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